Businesses are constantly seeking innovative solutions to enhance productivity, streamline operations, and gain a competitive edge. One groundbreaking technology that is revolutionising the workplace is Microsoft AI Co-Pilot. This AI-powered assistant is designed to integrate seamlessly with Microsoft Office applications. Providing intelligent suggestions, automating routine tasks, and facilitating collaboration.

In this blog, we will explore the capabilities of Microsoft AI Co-Pilot. As well as, how it is transforming the future of work.

Understanding Microsoft AI Co-Pilot

Microsoft AI Co-Pilot is an advanced artificial intelligence assistant embedded within Microsoft 365 applications like Word, Excel, and PowerPoint. Leveraging the latest advancements in natural language processing and machine learning. Co-Pilot provides real-time suggestions, automates repetitive tasks, and enhances overall productivity. Whether you’re drafting documents, analysing data, or preparing presentations, Co-Pilot is there to assist every step of the way.

Intelligent Document Collaboration

One of the standout features of Microsoft AI Co-Pilot is its ability to facilitate intelligent document collaboration. As users work on documents, Co-Pilot analyses their interactions and provides real-time edits, enhancements, and formatting suggestions. For instance, if you’re writing a report in Word, Co-Pilot can suggest more precise language, recommend relevant data points, and even adjust formatting to improve readability. This not only saves time but also ensures the production of high-quality content.

Streamlined Task Automation

Routine tasks can often consume a significant portion of an employee’s workday. Microsoft AI Co-Pilot addresses this challenge by automating repetitive tasks, allowing users to focus on more strategic and value-added activities. For example, in Excel, Co-Pilot can automate data entry, generate complex formulas, and create detailed charts with minimal input from the user. This level of automation reduces errors and boosts efficiency, leading to significant productivity enhancements.

Proactive Intelligent Suggestions

Microsoft AI Co-Pilot goes beyond simple task execution by providing proactive intelligent suggestions. By learning from your work habbits and patterns, Co-Pilot anticipates your next actions and offers helpful recommendations. For instance, if you’re preparing a presentation in PowerPoint, Co-Pilot can suggest relevant images, provide design templates, and even highlight key points to include based on the content. This proactive assistance ensures that you are always one step ahead, making your work more effective and impactful.

Personalised Learning and Adaptation

As you interact with Microsoft AI Co-Pilot, the assistant learns from your preferences and behaviours, creating a personalised experience tailored to your needs. Over time, Co-Pilot adapts to your unique work style, optimising its suggestions and recommendations. This personalised learning means that the more you use Co-Pilot, the more attuned it becomes to your specific requirements, enhancing its effectiveness as a digital assistant.

Enhanced Virtual Meetings with AI Insights

In today’s remote and hybrid work environments, virtual meetings have become a staple. Microsoft AI Co-Pilot enhances virtual meetings by providing AI-powered insights and support. During meetings, Co-Pilot can summarise key discussion points, highlight action items, and even suggest follow-up tasks. This ensures that meetings are productive and that important information is captured and acted upon, improving overall team collaboration and communication.

Boosting Creativity and Innovation

Microsoft AI Co-Pilot is not just about efficiency and productivity; it also plays a crucial role in boosting creativity and innovation. By automating mundane tasks and providing intelligent suggestions, Co-Pilot frees up time for employees to focus on brainstorming, problem-solving, and creative thinking. This shift allows teams to explore new ideas and drive innovation, ultimately contributing to the organisation’s growth and success.

Conclusion: Embracing the Future with Microsoft AI Co-Pilot

Microsoft AI Co-Pilot represents a significant leap forward in the way we work. Its ability to provide intelligent document collaboration, automate routine tasks, offer proactive suggestions, and enhance virtual meetings makes it an invaluable tool for businesses of all sizes. By embracing Microsoft AI Co-Pilot, organisations can unlock new levels of productivity, creativity, and innovation, positioning themselves for success in the digital age.

At The Unite Group, we are committed to helping businesses harness the power of Microsoft AI Co-Pilot and other cutting-edge technologies. Contact us today to learn how our expert team can assist you in implementing Co-Pilot and transforming your workplace for the better.

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As a business, you are constantly seeking innovative solutions to enhance productivity, streamline workflows, and drive success. One such solution that is transforming the way people work is Microsoft Co-Pilot. An AI-powered assistant that redefines collaboration and efficiency in the workplace.

In this blog, we’ll delve into the world of Microsoft AI technology. Exploring how Co-Pilot is revolutionising productivity for businesses of all sizes. By harnessing the power of artificial intelligence, Co-Pilot empowers users to streamline workflows, collaborate more effectively, and achieve remarkable results in today’s fast-paced digital landscape.

Understanding Microsoft Co-Pilot:

Microsoft Co-Pilot is an AI-powered assistant integrated seamlessly within Microsoft Office applications, such as Word, Excel, and PowerPoint. It leverages the latest advancements in natural language processing and machine learning. Providing intelligent suggestions, automating repetitive tasks, and facilitating real-time collaboration among team members. Whether it’s drafting documents, analysing data, or delivering presentations. Co-Pilot empowers users to work smarter and achieve more with less effort.

AI-Powered Intelligent Collaboration:

One of the key features of Microsoft Co-Pilot is its ability to facilitate intelligent collaboration among team members. By analysing user interactions and understanding context, Co-Pilot provides real-time suggestions and enhancements as users work on documents or presentations. Whether it’s suggesting alternative wording, formatting options, or data visualisation techniques. Co-Pilot helps users produce high-quality content more efficiently and effectively.

Streamlined Task Automation:

Say goodbye to tedious and time-consuming tasks with Co-Pilot’s streamlined task automation capabilities. By observing user behaviour and work patterns, Co-Pilot identifies repetitive tasks and automates them. Freeing up valuable time for users to focus on more strategic activities. Whether it’s generating reports, updating spreadsheets, or organising files, Co-Pilot simplifies workflows and enhances productivity across the organisation.

Proactive Insights and Recommendations:

Co-Pilot goes beyond being a passive assistant. It becomes a proactive collaborator by providing insights and recommendations to help users make better decisions. By analysing data, identifying trends, and predicting outcomes, Co-Pilot empowers users to anticipate challenges and capitalise on opportunities. Whether it’s suggesting the next steps in a project or identifying potential risks. Co-Pilot helps users stay ahead of the curve and drive results.

Personalised Learning and Adaptation:

As users interact with Co-Pilot, the AI assistant learns from their preferences, behaviours, and feedback, creating a personalised experience tailored to each user’s needs. Over time, Co-Pilot adapts to individual work styles and optimises its suggestions and recommendations to align with user preferences. Whether it’s learning common phrases, understanding industry-specific terminology, or recognising user preferences, Co-Pilot continuously evolves to better serve its users.

The Future of Work with Microsoft AI Technology:

As businesses continue to embrace digital transformation and adopt AI-powered solutions like Microsoft Co-Pilot, the future of work is becoming increasingly intelligent and collaborative. With Co-Pilot’s advanced capabilities, organisations can unlock new levels of productivity, creativity, and efficiency, enabling them to stay ahead of the competition and drive success in the digital age. As AI technology continues to evolve, Co-Pilot will play a pivotal role in shaping the future of work, revolutionising how businesses operate and thrive in an increasingly complex and interconnected world.

Conclusion: Embracing Innovation with Microsoft Co-Pilot

Microsoft Co-Pilot represents the future of productivity, collaboration, and innovation in the workplace. By harnessing the power of AI technology, Co-Pilot empowers users to work smarter, not harder, and achieve more in less time. Whether it’s providing intelligent suggestions, automating repetitive tasks, or facilitating real-time collaboration, Co-Pilot revolutionises the way people work and helps organisations stay competitive in today’s fast-paced business environment.

Finally, contact us today to learn how The Unite Group can help your business unlock the full potential of Microsoft Co-Pilot and drive success with innovative AI-powered solutions.

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Productivity is the key to staying competitive and driving success. As businesses strive to streamline workflows and empower employees to work more efficiently, the role of technology in enhancing productivity has become increasingly important. One innovative solution that is revolutionising productivity in the workplace is Microsoft Co-Pilot.

In this blog, we’ll explore how Microsoft Co-Pilot enhances efficiency and collaboration. As well as how businesses can leverage its capabilities to unlock new levels of productivity.

Understanding Microsoft Co-Pilot:

Microsoft Co-Pilot is an AI-powered assistant that integrates seamlessly with Microsoft Office applications, such as Word, Excel, and PowerPoint. By leveraging advanced machine learning and natural language processing capabilities, Co-Pilot provides intelligent suggestions, automates routine tasks, and facilitates collaboration among team members. Whether it’s formatting documents, analysing data, or scheduling meetings, Co-Pilot empowers users to work smarter and achieve more in less time.

Enhancing Efficiency with Co-Pilot:

Real-Time Document Editing:

Co-Pilot revolutionises document collaboration by providing real-time suggestions and enhancements as users work. From grammar and spelling corrections to formatting suggestions and content recommendations. Co-Pilot analyses user interactions and offers intelligent guidance to streamline the document creation process.

Task Automation:

Say goodbye to repetitive and time-consuming tasks with Co-Pilot’s task automation capabilities. By observing user behaviour and work patterns, Co-Pilot automates routine tasks. Such as data entry, formatting, and file organisation, allowing users to focus on more strategic aspects of their work.

Proactive Suggestions:

Co-Pilot goes beyond being a passive assistant; it becomes a proactive collaborator. By understanding the context of user interactions and project objectives, Co-Pilot provides proactive suggestions and recommendations to guide decision-making and optimise outcomes.

Personalised Learning:

As users engage with Co-Pilot, the AI assistant learns from their preferences, behaviours, and feedback, creating a personalised collaboration experience. Over time, Co-Pilot adapts to individual work styles and optimises its suggestions to better align with user needs and preferences.

Productivity Enhancement & Fostering Collaboration with Co-Pilot:

Seamless Integration:

Co-Pilot seamlessly integrates with existing Microsoft Office workflows, ensuring a frictionless collaboration experience for users. Whether working on desktop or mobile devices, team members can access Co-Pilot’s intelligent assistance anytime, anywhere. Enhancing productivity and collaboration across distributed teams.

Enhanced Communication:

Co-Pilot facilitates communication and collaboration among team members by providing real-time insights and suggestions during virtual meetings and collaborative sessions. From summarising key discussion points to suggesting follow-up actions, Co-Pilot helps teams stay aligned and focused on achieving their goals.

Improved Decision-Making:

With Co-Pilot’s intelligent suggestions and recommendations, teams can make faster, more informed decisions. By providing relevant information and insights at the right time, Co-Pilot enables teams to optimise outcomes and drive results more effectively.

How Businesses Can Leverage Co-Pilot for Productivity Enhancements:

Training and Adoption:

To maximise the benefits of Co-Pilot, businesses should invest in training and adoption programs to ensure that employees are familiar with its capabilities and know how to leverage them effectively.

Customisation and Integration:

Businesses can customise Co-Pilot to align with their unique workflows and integrate it with other productivity tools and applications to enhance efficiency and collaboration.

Feedback and Optimisation:

By soliciting feedback from users and continuously monitoring Co-Pilot’s performance, businesses can identify areas for improvement and optimise its functionality to better meet their productivity needs.

Leadership Support:

Leadership support and buy-in are essential for driving adoption and success with Co-Pilot. By championing the use of Co-Pilot and demonstrating its value, business leaders can encourage widespread adoption and ensure that the benefits of Co-Pilot are realised across the organisation.

Conclusion: Transforming Workflows with Microsoft Co-Pilot

In an era of increasing complexity and competition, businesses must embrace innovative solutions to enhance productivity and maintain a competitive edge. Microsoft Co-Pilot offers a powerful set of tools. Features to streamline workflows, automate tasks, and foster collaboration in the workplace. By leveraging Co-Pilot’s capabilities, businesses can unlock new levels of efficiency and effectiveness, driving success and growth in the digital age. As businesses continue to evolve and adapt to changing market dynamics, Microsoft Co-Pilot will play a pivotal role in shaping the future of work and transforming the way we collaborate and achieve our goals.

To speak to our team of experts about implementing Microsoft Co-Pilot in your business today!

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In the fast-paced world of technological advancements, where change is the only constant, Microsoft has proven its commitment to staying ahead of the curve. The Co-Pilot feature, a recent jewel in Microsoft’s crown, epitomises this commitment by not just keeping pace but setting the standard for innovation. As organisations navigate the complexities of the digital age, Co-Pilot becomes a trusted ally, empowering users to navigate challenges with unparalleled ease.

Let’s delve deeper into the key aspects of Microsoft Co-Pilot, unravelling its transformative capabilities and showcasing how it’s poised to redefine the digital landscape.

Understanding Microsoft Co-Pilot: A Brief Overview

Microsoft Co-Pilot is a revolutionary feature integrated into various Microsoft applications, designed to enhance user experience and streamline tasks. It’s not just an upgrade; it’s a paradigm shift in how we interact with technology.

1. Seamless Collaboration with Co-Pilot

One of the standout features of Microsoft Co-Pilot is its ability to facilitate seamless collaboration. Whether you’re working on a document, presentation, or any other project, Co-Pilot ensures that your team can collaborate in real-time, making the entire process more dynamic and efficient. Multiple users can simultaneously contribute, edit, and provide feedback, fostering a culture of teamwork and productivity.

2. Intelligent Suggestions for Increased Productivity

Imagine having a virtual assistant that understands your work patterns and provides intelligent suggestions to enhance your productivity. That’s precisely what Co-Pilot does. By leveraging advanced AI algorithms, Co-Pilot analyses your work habits and suggests relevant shortcuts, tips, and even predicts your next actions. This not only saves time but also helps you discover functionalities you might not have explored otherwise.

3. Adaptive Learning Capabilities

One of the standout features that sets Microsoft Co-Pilot apart is its adaptive learning capabilities. As you interact with the system, Co-Pilot learns from your preferences and optimises its suggestions accordingly. This ensures a personalised experience tailored to your workflow, making you more efficient over time. Whether you’re a seasoned professional or a beginner, Co-Pilot adapts to your needs, providing a truly user-centric experience.

4. Enhanced Security Protocols

In an era where cyber security is paramount, Microsoft Co-Pilot incorporates robust security protocols to safeguard your data. From encrypted communications to multi-factor authentication, Co-Pilot prioritises the integrity and confidentiality of your information. This ensures that you can harness the full potential of the feature without compromising on security, instilling confidence in users to explore and leverage its capabilities.

5. Cross-Application Integration

Microsoft Co-Pilot is not confined to a single application; it seamlessly integrates across the Microsoft ecosystem. Whether you’re using Microsoft Office applications, Teams, or any other platform, Co-Pilot remains a constant companion, providing a cohesive and unified experience. This integration breaks down silos, allowing for a more holistic approach to work, where information flows seamlessly between applications.

In Conclusion

As we navigate the intricate web of modern work environments, tools like Microsoft Co-Pilot emerge as beacons of innovation. They not only simplify tasks but also elevate our work experiences to unprecedented levels. With features like seamless collaboration, intelligent suggestions, adaptive learning, enhanced security, and cross-application integration, Microsoft Co-Pilot proves to be a versatile and indispensable asset for individuals and teams alike.

Embrace Co-Pilot to revolutionise your work experience and witness the transformative power of intelligent technology. Unlock a future where efficiency meets innovation, allowing you to navigate the demands of the digital era effortlessly. Co-Pilot isn’t just a tool; it’s a catalyst for a new era of productivity, setting the stage for a dynamic and intelligent work environment.

Contact our team today if you are interested in acquiring a Microsoft Co-Pilot license.

The post Unveiling the Powerhouse: Exploring Microsoft Co-Pilot Features appeared first on The Unite Group.

With 3 huge cyber breaches hitting the headlines yesterday for some of the country’s largest companies, we must treat this as a reminder to ensure your business is protected.

Introduction

In the digital age, cyber security breaches have become an unfortunate reality for organisations worldwide. Yesterday, the British Broadcasting Corporation (BBC), Boots, and British Airways (BA) experienced significant cyber breaches. Highlighting the vulnerability of even the most prominent institutions. This blog will delve into the details of these breaches, their implications, and the growing need for robust cyber security measures in today’s interconnected world.

BBC’s Data Leak

Yesterday, the BBC fell victim to a data leak. This resulted in the exposure of sensitive information belonging to millions of users. The breach compromised usernames, email addresses, and potentially even passwords. This incident raises concerns about the security of user data and underscores the importance of stringent security protocols.

As one of the most trusted news sources globally, the BBC’s reputation has taken a hit. Users rely on the organisation for reliable information, and a breach of this magnitude shakes public confidence. This incident serves as a wake-up call for the BBC and other media organisations to reassess their cyber security practices and implement stronger protective measures.

Boots Pharmaceutical’s Customer Data Breach

In a separate incident on the same day, Boots, a leading pharmacy chain, experienced a significant cyber breach that compromised customer data. Personal information, including names, addresses, and even medical history, was potentially exposed. With over 2,500 stores across the United Kingdom, Boots serves millions of customers. This breach affects a vast number of individuals.

The breach raises concerns about the potential misuse of sensitive medical information, leading to identity theft and other fraudulent activities. Customers who trust Boots with their private details now face an uncertain future. The incident highlights the need for enhanced cyber security measures within the healthcare sector, where the stakes are particularly high due to the sensitivity of the data involved.

British Airways’ Cyber Attack

Adding to the day’s unfortunate events, British Airways suffered a cyber attack resulting in unauthorised access to customer accounts. The breach exposed personal and financial information, potentially compromising credit card details of thousands of individuals. British Airways, a prominent airline, has faced previous cyber security incidents, and this breach further erodes public confidence in its ability to protect customer data.

The airline industry operates within a highly regulated framework and is entrusted with vast amounts of passenger information. Breaches like this not only affect individuals but also have broader implications for the aviation sector as a whole. Rebuilding trust in the industry will require swift action, robust security measures, and transparent communication with affected customers.

The Growing Need for Strong Cybersecurity Measures

The cyber breaches experienced by the BBC, Boots, and British Airways illustrate the ongoing challenge organisations face in safeguarding sensitive data. As technology advances, cybercriminals find increasingly sophisticated methods to exploit vulnerabilities. It is essential for companies to adopt proactive cyber security strategies to protect user information effectively.

Organisations must invest in state-of-the-art security infrastructure, regularly update software and systems, and conduct comprehensive audits to identify potential weaknesses. Training employees to recognise and respond to cyber threats is equally crucial. Collaboration between the public and private sectors, sharing threat intelligence, and implementing best practices can strengthen the collective defence against cyberattacks.

So, how does this act as a reminder to protect your business?

These attacks have highlighted how no business is too big, or small, to fall victim to an attack. Here at The Unite Group, we recommend Microsoft Premium to our customers as a first step to protecting their business. Microsoft Premium offers robust cyber protection to individuals and organisations, equipping them with advanced security features and tools. With Microsoft Premium, users benefit from enhanced email and file protection, including advanced threat detection and remediation capabilities.

The service provides real-time monitoring and alerts for potential cyber threats, allowing users to proactively address security vulnerabilities. Additionally, Microsoft Premium offers multi-factor authentication, ensuring an extra layer of security for user accounts. The service also includes secure cloud storage and backup options, protecting valuable data from loss or unauthorised access. With its comprehensive suite of cybersecurity features, Microsoft Premium empowers users to safeguard their digital assets and maintain peace of mind in an increasingly interconnected world.

Moreover, having a Cyber Essentials certification is another recommendation we suggest businesses put in place. Cyber Essentials is a recognised and widely adopted cyber security standard designed to help organisations mitigate common cyber risks and demonstrate their commitment to safeguarding sensitive data. It provides a baseline framework of security controls that organisations can implement to protect against prevalent cyber threats. To learn more about Cyber Essentials, click here.

Conclusion

The cyber breaches at the BBC, Boots, and British Airways highlight the pervasive nature of cyber threats and the need for continuous vigilance in protecting sensitive data. These incidents have far-reaching consequences for both the affected organisations and the public’s trust in their ability to secure personal information. As technology evolves, organisations must adapt and invest in robust cyber security measures to mitigate risks and maintain public confidence. Only through collective efforts can we build a safer digital landscape for the future.

If you would like to find out more about the cyber security measures we can put in place for your business, contact our team today!

Let’s prevent the risk of your business falling victim to such an attack.

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In today’s business world, email is the backbone of communication. Complete365 reports that Microsoft Office 365 Email is the most popular 365 product among medium-sized companies. Ontech claims emails contain 60% of business-critical data. 

No doubt, emails are incredibly important, so having a robust system for storing your email data in case of catastrophe is a good idea. In fact, emails may contain sensitive information that shouldn’t be lost or destroyed under GDPR. 

 Most modern companies make regular backups of their most important data. Backing up data can make the difference between a salvageable error and a catastrophic one.

In this article, we’re going to discuss how to make sure that your Microsoft 365 mailboxes are backed up and protected for your benefit.

What is a backup?

Backups are copies of data stored in an alternate location that is accessible in the case of corruption, destruction or inaccessibility of the primary data. 

The most traditional backup is the 3-2-1 backup, which ensures there are three versions of data – one is the primary and two backups. One backup should be stored offsite, and each should be stored on different media. This ensures that the original data is always accessible, even in the event of a catastrophe. 

With the advent of cloud-based systems, UniTrends notes that the 3-2-1 system has become a 3-2-2 system, with a cloud-based copy serving as another ‘offsite’ backup.

In today’s modern workplace, the cloud plays an integral role in storing and protecting files and preventing data loss in the event of hardware failure. 

Are Microsoft 365 mailboxes automatically backed up?

The Microsoft 365 platform does preserve your email to a certain extent, but it does not back it up. Microsoft 365 provides support for protection against major events affecting their data centres; physical and network security for data centres; privacy controls to protect users; and replication, redundancy, and storage of data. 

Email data, however, is the responsibility of the enterprise if it is accidentally or maliciously deleted. That’s exactly why you should consider a mailbox backup solution.

Why does Microsoft not automatically back them up?

It is important to note that, when it comes to Microsoft 365, they operate on a model of Shared Responsibility. 

This means Microsoft are not responsible for your data. Instead for the operation and infrastructure of Microsoft’s Global Infrastructure and systems as a whole. 

Intuitively, this makes sense. Handling your backups is a big undertaking, so they avoid automatic backups. As a result, Microsoft is free to focus on providing you with the best service possible.

This does mean your mailboxes aren’t backed up by default. Microsoft also offers tools for archiving emails and files, and for restoring files and data after accidental or malicious deletion. 

This means that anything haphazardly deleted can be recovered within a short period of time — if noticed within 14 days (adjustable up to a maximum of 30 days). 

However, restoring files can be destructive. Data is restored to the same place, meaning that any additional data will be overwritten, with no rollback capabilities.

Once these temporary backups are overwritten or cleared, any important information that is stored on these emails will be lost forever. There are no redundancies.

Therefore, to keep your business emails secure, you should invest in a mailbox backup solution.

Why invest in a backup solution?

The importance of backups cannot be overstated when it comes to protecting and archiving your files, especially if they are stored in the cloud. We believe the best way to ensure your emails are kept safe is by investing in a cloud-based backup solution. 

Here are some key benefits of a mailbox backup solution like Acronis:

• Avoid loss of productivity: Businesses use emails to share important information, communicate with clients and collaborate. Losing this information can destroy your productivity and lead to months of lost work. Moreover, a cloud solution cuts down your recovery time from a cyberattack or data loss – as you can quickly restore emails within a few clicks. 
• Improved cybersecurity: Many on-site email servers and backup solutions suffer from poor security infrastructure. Cloud backup services like Acronis use advanced security measures to keep your sensitive emails safe. 
• Ensure compliance with data protection: As mentioned before, emails can hold personal information. Negligent deletion of these emails could put your business at risk of fines under GDPR.

Investing in a backup solution also mitigates the risk of losing data when an employee leaves a Microsoft Office 365 account, which is standard procedure within most companies when an employee leaves. 

As a result, any important data stored in that account will never be recoverable. With a backup, a copy of that data is stored elsewhere and is accessible even after the account has been deleted.

You can also secure and encrypt your data in the cloud when you use a cloud-based backup solution so that even if you experience a hardware failure, your data won’t be lost or corrupted. 

Get your mailbox backup strategy right with an MSP

A cloud-based email backup solution is the best way to keep your important emails safe. Setting up backup rules and configuring your software solution can be tricky. Get this wrong and the consequences could be dire. 

Why not leave it to the professionals? Working with an MSP affords you access to our great wealth of experience. 

We’ll be able to walk you through which platform to invest in and guide you on how to get started!

Are you ready to take charge of the security and safety of your data? Get in touch with us now, so we can help you deploy your Microsoft 365 mailbox backup solution.

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